Maximise efficiency with Coplan Tool Control’s innovative shadow boards and foam solutions

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In today’s manufacturing landscape, efficiency and organisation are paramount.

At Coplan Tool Control, we specialise in providing cutting-edge tool management solutions, including shadow boards and foam drawer inlays, designed to streamline workflows and enhance productivity in any workspace.

Overview of Coplan Tool Control Products:

Our product range is specifically engineered to support the rigorous demands of manufacturing environments. Coplan Tool Control’s shadow boards and foam drawer inlays not only help organise tools but also reduce the time spent searching for them, directly impacting productivity and operational efficiency.

Shadow Boards:

 

Our bespoke shadow boards are designed to fit the unique needs of each client, featuring:

  • Customisable Layouts: Tailor-made to accommodate any set of tools, enhancing the visual management of workstations.
  • Durable Materials: Choose from options like metal, HDPE, Masonite, and acrylic to suit different environmental conditions and preferences.
  • Colour-Coded Design: With vivid colours and clear labels, tools are easily identifiable, reducing downtime and preventing misplacement.

Foam Drawer Inlays:

Foam inlays complement our shadow boards by providing:

  • Precision Cut-Outs: Each inlay is custom cut to snugly fit specific tools,ensuring they remain securely in place.
  • Protective Material: High-quality foam guards against damage to delicate tools and equipment.
  • Streamlined Retrieval: Quick identification and retrieval of tools speed up any task and prevent unnecessary delays.

The Coplan Tool Control Difference:

What sets Coplan Tool Control apart is our commitment to quality and customisation. We understand that no two workspaces are alike, and our products reflect this diversity:

  • Consultative Approach: We work closely with our clients to assess their needs and deliver solutions that are both practical and aesthetically pleasing.
  • Innovative Designs: Our team is constantly researching and developing new materials and designs to stay at the forefront of workspace organisation technology.
  • Long-Term Reliability: Products designed for durability and long-term use,reducing the need for replacements and maintaining a tidy environment continuously.

Benefits of Choosing Coplan Tool Control:

By integrating our shadow boards and foam drawer inlays, businesses can experience:

  • Enhanced Efficiency: Reduced tool retrieval times lead to faster task completion.
  • Improved Workspace Safety:Properly stored tools decrease the risk of workplace accidents.
  • Increased Productivity: Less time spent managing tools means more time focused on productive activities.

In conclusion

Optimise your manufacturing or workshop environment with Coplan Tool Control’s bespoke shadow boards and foam drawer inlays. Experience the transformation in efficiency and productivity that comes from a well-organised workspace. Discover more about our innovative solutions and start your journey towards optimal tool management today!

 

Efficiency unleashed – the crucial role of organising tools in large organisations

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In the bustling world of large organisations and enterprises, where projects are complex and timelines are tight, the importance of efficiently managing tools cannot be overstated.

1. Streamlined operations for large teams:

In organisations where multiple teams collaborate on intricate projects, having a systematic approach to tool organisation is paramount. A centralised system ensures that tools are easily accessible to all team members, eliminating the delays caused by the search for misplaced equipment. This streamlined process results in better project coordination and faster task execution.

2. Enhanced project accountability:

In large organisations, tracking tools becomes a significant challenge without proper organisation. Establishing a clear system of accountability for each tool ensures that responsibility is assigned, reducing the likelihood of lost or misplaced equipment. This accountability not only safeguards tools but also promotes a culture of responsibility within the organisation.

3. Risk mitigation and compliance:

For large organisations operating in industries with stringent safety regulations, maintaining organised tools is not just a matter of convenience but a regulatory requirement. Proper organisation helps in regular equipment checks, reducing the risk of accidents and ensuring compliance with safety standards. This proactive approach to risk management protects both the organisation and its workforce.

4. Cost-effective resource management:

Large organisations deal with a vast array of tools and equipment, and losing track of these resources can lead to unnecessary expenses. Repurchasing tools that are thought to be lost but are actually misplaced can strain the budget. By implementing efficient tool tracking systems and organisational protocols, organisations can save money and allocate resources more effectively.

5. Corporate image and client confidence:

A well-organised tool management system not only benefits internal operations but also contributes to the corporate image. Clients and stakeholders are more likely to have confidence in an organisation that demonstrates attention to detail and professionalism in its projects. An organised workspace reflects positively on the organisation’s commitment to excellence.

Incorporating innovative solutions like the KIT system further exemplifies the efficiency gains achievable. With the KIT solution, one customer audited an impressive 7,440 tools across 240 drawers in under 2 hours. This showcases how technological advancements can revolutionise tool management in large organisations, making the process not only efficient but also remarkably quick and accurate.

In the dynamic world of large organisations, where efficiency is a key driver of success, the organisation of tools stands out as a critical factor. By embracing systematic approaches to tool management and leveraging cutting-edge solutions, these organisations can ensure smoother operations, enhanced safety, and a positive corporate image that resonates with clients and partners alike.

Enhancing efficiency and savings

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The KIT advantage in workplace inventory management

In the ever-evolving landscape of modern workplaces, efficiency and resource optimisation are critical components of success. One often overlooked but pivotal aspect is the management of tools and equipment. Enter KIT – the cloud-based inventory management solution that is revolutionising the way organisations keep track of their assets.

Streamlining operations with KIT

Keeping Inventory in the Cloud (KIT) represents a paradigm shift in inventory management. Traditional methods relying on manual data entry and paperwork are prone to errors and time-consuming processes. KIT changes the game by offering a cloud-based solution accessible from anywhere. No more sifting through spreadsheets or rifling through paperwork – just seamless, real-time data at your fingertips.

Anytime, anywhere access

One of the standout features of KIT is its flexibility. With desktop login capabilities, employees can access the inventory system from the convenience of their computers. However, what truly sets KIT apart is its QR code functionality. Placing QR codes at tool or equipment locations allows for on-the-spot updates. Imagine a scenario where a simple scan provides instant access to an item’s status – whether it’s in use, available, or undergoing maintenance. This level of accessibility is a game-changer, fostering a more agile and responsive workplace.

Efficiency redefined with QR codes

The integration of QR codes into the inventory management process is a stroke of genius. Each tool or piece of equipment is assigned a unique QR code, turning the cumbersome task of inventory tracking into a breeze. Scanning the code updates the cloud-based system in real-time, eliminating the need for manual data entry and reducing the risk of human error. This not only saves time but also enhances accuracy, ensuring that your inventory records are always up-to-date.

Cost-efficiency as a core benefit

Beyond the immediate benefits of time savings and accuracy, KIT translates into significant cost-efficiency. The real-time data provided by the cloud-based system allows organisations to make informed decisions about resource allocation. No more overstocking or understocking – just a well-optimised inventory that minimises unnecessary expenses and maximises the utility of tools and equipment.

Security at the forefront

Concerns about the security of cloud-based systems are valid but unwarranted with KIT. Rigorous security measures, including encryption protocols and secure login processes, ensure that your inventory data remains protected. Regular updates further fortify the system against potential vulnerabilities, allowing you to reap the benefits of a cloud-based solution without compromising on security.

In conclusion

The adoption of a KIT-powered cloud-based inventory management system is a strategic move towards increased efficiency and substantial cost savings. The combination of anytime, anywhere access, QR code integration, and robust security measures positions KIT as an invaluable asset for organisations seeking to thrive in a dynamic and competitive business environment. Embrace the future of inventory management – embrace KIT.

The power of tool standardisation in factory and workshop environments

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In the ever-evolving world of manufacturing and workshop environments, efficiency is key.

One of the most effective ways to streamline operations and boost productivity is through tool standardisation. Tool standardisation involves the careful selection and uniform use of specific tools and equipment across the workplace, and its benefits are nothing short of transformative.

Enhanced efficiency

Standardisation simplifies processes by reducing the number of different tools and equipment that workers need to familiarise themselves with. This leads to fewer errors, faster operations, and an overall more efficient workflow. When every worker knows exactly which tool to use for a specific task, it cuts down on the time spent searching for the right tool or troubleshooting problems.

Cost savings

Standardising tools and equipment also has the potential to reduce costs significantly. When the same tools are used across the board, it’s easier to buy in bulk, negotiate better prices with suppliers, and reduce maintenance expenses. Additionally, training costs are minimised as workers become experts with a smaller set of tools.

Improved quality control

Consistency is crucial when it comes to quality control. Using standardised tools ensures that each product or component is produced to the same exact specifications every time. This consistency helps maintain quality and reduces the likelihood of defects or rejects.

Safety first

Standardising tools can also play a significant role in enhancing safety in the workplace. Workers become more familiar with the tools they use daily, which can help reduce accidents and injuries. It also ensures that safety measures and procedures are easier to implement and maintain.

Streamlined maintenance

Maintenance becomes a breeze when you have fewer types of tools and equipment to keep track of. Standardised tools are easier to repair and replace, and the process is less time-consuming, saving valuable production time.

Optimised Inventory Management: When you standardise tools, your inventory becomes more manageable. You can easily keep track of stock levels and reorder, when necessary, without the confusion of multiple tool variations.

Preserving institutional knowledge

In the dynamic work environment of today, where staff turnover can be relatively high, standardisation becomes even more vital. Employees may not stay in job roles for extended periods, and as a result, institutional knowledge can leave with them. When tools and processes are standardised, critical knowledge is retained within the organisation, making the transition of new staff members smoother and reducing the risk of losing valuable expertise with departures.

In conclusion, tool standardisation is a powerful strategy for improving productivity, reducing costs, enhancing quality control, ensuring safety, streamlining maintenance, and optimising inventory management in UK-based factory and workshop environments. It also plays a crucial role in preserving institutional knowledge, which is essential in an environment where staff turnover is a common challenge. In an era where industries demand efficiency and cost-effectiveness, tool standardisation is not just a good thing; it’s an absolute necessity for staying competitive and ensuring success.

“In conclusion, tool standardisation is a powerful strategy for improving productivity, reducing costs, enhancing quality control, ensuring safety.”

What you can achieve with our foam…

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When it comes to efficient organization and reliable protection of valuable items, Coplan foam solutions emerge as a game-changing option.

Coplan foam offers a wide range of applications, from creating foam inlays for drawers and foam shadow boards to protecting items in cases and flight cases. Additionally, Coplan specializes in producing foam products tailored for promotional or demonstration purposes. In this article, we will explore the different ways Coplan foam can be utilized for managing tools, protecting and storing items, and addressing specific needs.

Foam Inlays for Drawers

Coplan foam inlays provide a practical and visually appealing solution for tool management. These custom-designed foam inserts are precisely shaped to fit specific tools, ensuring a secure and organized storage system. Coplan foam inlays protect tools from damage and corrosion while enhancing efficiency by providing clear visibility of each tool’s location. This feature promotes easy access and quick identification, streamlining work processes and maximizing productivity.

Foam Shadow Boards

Coplan foam shadow boards take organization to new heights by offering a visual guide for tool placement. By cutting out tool shapes in Coplan foam and placing them on a board, it becomes effortless to identify missing tools and maintain a clean and organized workspace. The foam’s durability and resilience ensure that the tool shapes remain intact, offering a long-lasting and efficient organization system.

Foam for Items in Cases and Flight Cases

When it comes to transporting delicate or valuable items, Coplan foam proves to be a reliable choice. Custom Coplan foam inserts can be tailored to securely hold and protect items inside cases and flight cases. The foam’s superior shock-absorbing properties ensure that items remain intact during transit, safeguarding them against potential damage caused by vibrations, impacts, or sudden movements. With Coplan foam, peace of mind during transportation is guaranteed.

Specialist Foam Products for Promotional or Demonstration Purposes

Coplan foam solutions extend beyond tool management and protection. They offer specialized foam products designed for promotional or demonstration needs. From foam replicas of products for display purposes to foam shapes and logos for branding events, Coplan foam offers a lightweight, customizable, and eye-catching solution that effectively promotes a brand or product. These foam products can capture attention, create memorable experiences, and leave a lasting impression on potential customers.

Coplan foam offers a wide range of applications, from creating foam inlays for drawers and foam shadow boards to protecting items in cases and flight cases.

The importance of tool and equipment control

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Making your workshop more efficient, and your workforce accountable.

Safety

Engineering projects involve the use of various tools and equipment that can cause serious injuries or property damage if mishandled or misplaced. Proper tool control and management practices ensure that all tools are tracked, maintained, and used safely in accordance with the manufacturer’s instructions.

Efficiency 

Tools and equipment play a vital role in the success of any engineering project. Proper tool control and management practices help engineers and technicians quickly locate and use the correct tool at the right time. This reduces the time needed to complete tasks and increases overall productivity. Cost-effectiveness: Loss, theft, or damage to expensive tools and equipment can significantly impact the budget and profitability of an engineering project. Proper tool control and management practices help ensure that all tools and equipment are accounted for, well-maintained, and properly stored when not in use. This reduces the risk of loss, theft, or damage and helps maintain project profitability.

Consistency

By ensuring that tools are managed and regularly reported on, organisations can ensure that tasks and operations are performed in the same manner each time. Using different standards of tools and equipment due to loss or misplacement increases the risk of variations to the agreed working practices and has potential knock-on effects to quality standards and consistency of output. Tool control and management solutions along with regular reporting, significantly reduce these risks.

Demonstrates standards

An investment in a suitable tool control and management solution establishes a standard that cannot be ignored by team members and colleagues. Visual Tool Control solutions whether it be foam inlays in drawers or visual shadow boards provide an instant benchmark for how an area should be presented and maintained. These solutions, coupled with regular reporting, make it instantly apparent when tools are not returned to locations or checked, and more importantly can represent a drop in standards.

Improves morale

One benefit of tool and equipment management and control is the improvement in morale as a result. Most people working in engineering and maintenance projects want to spend their time focussing on the task in-hand and by ensuring that tooling and equipment is available, in good working order and where it SHOULD be, are contributing factors in improving the morale within Engineering teams. Interestingly, to further this point, an investment in a system that allows users to quickly and efficiently report any issues with tooling and equipment and in-turn enable corrective actions to be carried out are by far and away one of the best ways to ensure that morale within teams is maintained.

Conclusion

Tool control and management are essential for the effective and safe operation of engineering projects. By implementing proper tool control and management practices, engineers and technicians can maximise productivity, reduce costs, and improve overall project outcomes.

KIT enables customers to build an inventory of all relevant equipment and tooling whilst also allowing the recording and reporting of lost and damaged items. The ability to also store data-sheets, calibration records and usage instructions means that all relevant information can be stored in one place, accessible by all from any internet-enabled device.

The role of visual tool control in 5S initiatives

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A 5S programme is often the starting point for a larger continuous improvement or efficiency programme. It is based on five steps: sort, set in order, shine, standardise and sustain.

Sort

Sort is based on the idea that space, time and energy can be saved by removing unnecessary clutter from workspaces. It requires all non-essential items to be removed from the workplace. Organising tools properly makes it easier to identify what is truly needed.

Set in order

Tool control solutions have a clear role to play in the second 5S step: set in order. Set in order is based on the idea of a tidy workplace. Time wasted on unnecessary searching for or returning tools, materials or equipment should be avoided. Organisations need to make it easy for anyone and everyone to put tools away through clear labelling and a tidy workplace.

Shine

Shine is based on the idea that everyone has a responsibility for maintaining a clean and pleasant workspace. Clean, bright working spaces lead to improved morale, improved productivity and fewer absences. Tools should be inspected and cleaned before being replaced. Tool control makes for a tidy workplace. It also makes it easy to review the condition of tools.

Standardise

Standardise is based on the idea that best practices should be formalised and standardised. Visual communication, staff training and empowerment (encouraging staff to take responsibility for 5S initiatives) help to embed best practice.

Sustain

As part of your 5S programme, tool control needs to be embedded within the organisational culture. Sustain is all about discipline and the need to practice the other 4S as a way of life. Continuing adherence to all steps helps to create the environment for continuous improvement. Revisit all steps within your 5S programme and, as part of this, review your tool control solutions and procedures on a regular basis to ensure maximum efficiency and continuous improvement. In conclusion, tool foam is highly beneficial when used to help achieve 5S initiative and to organise your tools throughout your company. If you are looking for a design, fabrication and support service that revolves around tool organisation, feel free to contact Coplan today.

Tool control makes for a tidy workplace. It also makes it easy to review the condition of tools.

Best practice tips: effective tool control

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If you are looking for effective tool control tips, you have come to the right place.

Tool control is essential in business. If you are not effectively controlling your tools, this could be dangerous for anyone involved. It is a part of business that must be taken seriously at all times, and that’s why we have written this article. Down below, we’re going to be looking at some of the best practice tips when it comes to effective tool control, so keep reading to find out more.

Tool identification measures

Marking tools is the most common method of identifying them. Traditionally, the person would mark their tools with their name, their initial, or another identifying mark that allows them to be sure that the tool belongs to them. If someone knows that their tool can be traced back to them, they are more likely to report it missing in the first place rather than buying a replacement and hoping nobody notices. It also ensures that the owner will get their tool back a lot faster as the marking will stand out. This will change the behaviour of your team completely.

Good policies complimenting your tool control

This means that you should be taking measures to ensure that the practice of your business backs up your tool control. For example, the tools that are needed for a specific job should all be together in a toolkit. This should be done so that there are multiple toolkits for each maintenance job, ensuring that tools are in the right places. Before a job is signed off in the maintenance log, a tool control inspection should be completed. This should include checking that all the tools are there, that none of them are broken and so on. Don’t forget that broken tools can be just as problematic as missing tools, which is why all tools need to be inspected before and after use.

Tool control training in induction programs

All new starters to your business should be trained in tool control. As such, your induction programs should now include this in them to ensure that everyone understands what is expected of them when they start working for your company. Everyone needs to understand the standard operating procedures and the role that tool control plays in them. If they don’t, this is where things start to go wrong. If you offer training, nobody has the opportunity to turn around down the line and say they didn’t have the correct information to effectively manage tool control.

Remind your staff of their responsibilities

Finally, you should make sure that you are reminding your staff of their responsibilities when it comes to tool control. There are a few ways that you can do this, with the first being sending them on refresher courses every now and then. You should also think about hanging up posters in the workplace as a gentle reminder.

We hope that you have found this article helpful, and now see some of the best practice tips that you should be using when it comes to effective tool control. If you put these practices into place, then there should be no reason for tools to go missing anymore! We wish you the best of luck, and hope that you see results sooner rather than later!

Make sure that you are reminding your staff of their responsibilities when it comes to tool control.

What are the benefits of using tool foam for organisation?

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Tool foam can be incredibly diverse and useful in many applications, including inside toolboxes, cabinets or trolleys. Furthermore, it presents a series of benefits that you will find very intriguing…

#1 Improve tool organisation

There’s nothing worse than not knowing exactly where your tools are. You waste valuable time searching for the tool you need for a specific task, ruining productivity. Tool foam shadow boards eliminate this issue by giving you easy access to all of your tools. You can also keep them more organised using colour coordination, so you never waste time ever again.

#2 Make your tools easier to trace

Tracing tools is essential to understand where they have been. With our custom fabricated tool foam shadow boards, you can ensure your tools are placed in the right place every time. The individual design of the shadow foam means only one tool can be placed in it. Therefore, if the shadow is empty, you know the tool is missing! It makes it a lot easier when counting stock as well – you simply open your cabinets or boxes and count the tools neatly in their foam shadows.

#3 Implement standardisation at work

Standardisation is the process of instilling standard behaviours at work. You do things that become the known way, and everyone follows suit. Using foam tool inserts helps to implement standardisation at work as you have one way of storing all of your tools. Everyone has to store their tools in the foam inserts, rather than some people storing them one way, some storing them in another, etc.

#4 Strengthen your branding

Following on from standardisation, tool foam is excellent at building a solid and consistent brand image throughout your company. If everyone is storing their tools using tool control foam, it means you have a branding opportunity on your hands. We can laser etch logos and brand names onto our tool foam, making it yours! Effectively, all around the workplace, you have branded tool organisation that looks extremely professional and keeps your branding consistent. This can be very impressive if any clients come around and see your workplace.

#5 Provide visual management aids

Another benefit of tool control foam is that it provides you with visual management aids in your workplace. Managers can easily tell people where to place tools or where to find the tools they need. Thanks to the coloured foam options, you simply need to say a colour, and your team will know where to go and where to look. #6 Increase overall productivity Ultimately, improving your tool organisation will help to increase your overall productivity. It’s all about become leaner and more agile, cutting down time spent on meaningless tasks. By using tool foam to know where everything is, you have more structure to your organisation and can get through jobs with more fluidity and few barriers. In conclusion, tool foam is highly beneficial when used to help organise your tools throughout your company. If you are looking for a design, fabrication and support service that revolves around tool organisation, feel free to contact Coplan today.

If you are looking for a design, fabrication and support service that revolves around tool organisation, contact Coplan today.

Tracing tools is essential to understand where they have been.

Why do we need tool control foam?

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Tool control is crucial for operational efficiency in manufacturing and maintenance environments.

When tools are not controlled and managed well, it can lead to issues with productivity, health and safety problems, loss of time and money, and even a negative impact on your business’s reputation. Tool control solutions are available to help mitigate these issues…

Productivity slows down

A missing tool can cause a dip in productivity for several reasons. As workers need to look for the tool, they are not getting their real work completed. Production or other work might need to be stopped or delayed until the tool is found, meaning that valuable time is lost. If one or more people or processes need to stop work, it could have a knock-on effect and mean that other tasks can’t go ahead either.

A replacement tool needs to be found

If a missing tool can’t be found immediately, a replacement tool might need to be found to take its place. This also takes up extra time, as the tool will need to be sought and put into use. Additionally, it might not always be possible to find an exact like-for-like replacement for the missing tool. This could mean that there is no similar tool that can be used, so the job cannot be completed until the missing tool is found or a replacement is sourced. Another possibility is that the tool is replaced with another that is not fit for purpose, which could reduce productivity or even lead to a greater risk of injury, damage to equipment, mistakes, and more.

Money is lost

A missing tool could cause a monetary loss to the business. If the tool cannot be found, a replacement might need to be bought or hired. This will often cost more than simply how much the tool itself costs, as someone will have to source the new tool and arrange for its delivery or collection. If the tool has found its way into machinery or products being produced, it could damage expensive machinery or product might need to be recalled, leading to further monetary loss.

The business could also lose money through taking a hit to their reputation. If the business is seen as being careless, accidents occur, or the company has to recall a product, it could mean that customers lose trust in the company. This could lead to a loss in sales, which might be difficult to recover from. A further monetary risk is one arising from potential accidents, which could lead to legal proceedings.

Increased health and safety risks

Certain health and safety risks could become a problem if a tool goes missing. When you don’t know where a tool is, it could have found its way into machinery or perhaps into the product being manufactured. These situations could create performance issues and potentially increase the risk of accidents. If a tool is replaced by one that is not adequate for getting the job done, this could also mean there is a greater risk of accidents or injuries occurring. Any accident has the potential to result in a range of other problems, from lawsuits to loss of reputation.

Manage tools with tool control

Coplan provides a full range of solutions to help organisations keep control over their tools. Our solutions are designed to ensure that your equipment is protected and safely housed, as well as to provide visual confirmation of whether a tool has been returned or not. We offer tool control foam solutions, including tool cabinets, tool cases, foam shadow boards, and tool bags. These products are cut to your requirements and provide clear visual indicators of whether a tool is within its housing or has been removed. In addition to this, we also provide tool access control and auditing solutions to ensure all tools are audited and traced.

Coplan has been delivering tool control solutions for more than three decades. We help to protect more than £40 billion of tools and assets across our clients. We hold an ISO 9001 accreditation, which demonstrates our commitment to delivering quality products and services, and continually improving what we do. With our tool control solutions, we aim to help our customers do the same, allowing them to achieve high levels of quality and continual improvement too.

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KIT® is a registered trademark of Coplan Ltd

Coplan Ltd, 28 Vincent Avenue, Crownhill, Milton Keynes, MK8 0AB

+44 (0)1908 307956

info@coplancontrol.com

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KIT® is a registered trademark of Coplan Ltd

Coplan Ltd, 28 Vincent Avenue, Crownhill, Milton Keynes, MK8 0AB

+44 (0)1908 307956

info@coplancontrol.com

General

Home
Careers
History
Our Standards & Approach
Partners & Memberships
Resources

News & Views

Blog
Case Studies
Events
News

Products

ExploreKIT
COSHH & Safety
Tool Audits
Tool Calibration
Tool Inventory Management
Tool Standardisation
Professional Services & Training
Explore COPLAN Foams
Protection Foams
Foam Inlays
Shadow Boards

Industries

Aerospace
Automotive
Defence
Food & Drink

Contact Us

General
Book a Discovery Call