Calibration Compliance Scorecard

This scorecard has been designed to help you validate the effectiveness of your calibration practices.

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1) Leadership & governance

Evaluate ownership, clarity, and accountability.(Required)

	Not in place	Partially in place	Mostly in place	Fully in place	Best practice / audit ready
a. Calibration ownership is clearly assigned - a named person responsible for compliance.
b. Calibration policy exists and is communicated - simple, current, and understood by operators.
c. Calibration requirements linked to latest International / Industry / Client Standards.
d. Management reviews calibration performance quarterly - trends, issues, overdue items.
e. Calibration risk is understood - impact on product safety, critical control points and audit outcomes.

2) Equipment & asset control

Assess how well equipment is identified, tracked, and controlled.(Required)

	Not in place	Partially in place	Mostly in place	Fully in place	Best practice / audit ready
a. Complete asset register exists - all calibrated tools & equipment listed with unique IDs.
b. Critical vs non-critical equipment defined - based on product safety and critical control point impact.
c. Calibration frequency defined for each asset - risk-based, not arbitrary.
d. Equipment labelled with calibration status - colour coded or digital.
e. Out-of-tolerance process exists - clear actions, quarantining, retesting.

3) Inhouse calibration capability

Weigh up readiness to take control.(Required)

	Not in place	Partially in place	Mostly in place	Fully in place	Best practice / audit ready
a. In-house calibration testing equipment available - thermometers, scales, gauges, probes, etc.
b. Operators trained to use the kit - simple, repeatable, documented.
c. Calibration checks take <5 minutes - no waiting for external engineers.
d. Tolerance tables available at point of use - simple pass/fail guidance.
e. Inhouse checks reduce reliance on external calibration companies - fewer delays, fewer NCs.

4) Calibration records & traceability

Auditready evidence.(Required)

	Not in place	Partially in place	Mostly in place	Fully in place	Best practice / audit ready
a. Calibration records complete and legible - date, operator, results, kit used.
b. Traceability to national standards - UKAS or equivalent.
c. Digital or standardised templates used - no adhoc paperwork.
d. Evidence available instantly during audits - no searching, no panic.
e. Calibration certificates stored logically - version controlled, accessible.

5) Scheduling, planning & preventive control

Ensures calibration never becomes a lastminute scramble.(Required)

	Not in place	Partially in place	Mostly in place	Fully in place	Best practice / audit ready
a. Forward schedule for all equipment - automated or simple calendar.
b. No overdue calibrations in last 12 months - strong indicator of control.
c. Production downtime minimised - in-house checks prevent disruption.
d. External calibration visits planned proactively - not reactive.
e. Contingency plan exists - spare kit, backup checks, alternative methods.

6) Audit readiness & continuous improvement

Shows maturity and resilience.(Required)

	Not in place	Partially in place	Mostly in place	Fully in place	Best practice / audit ready
a. Zero NCs for calibration in last audit - or clear corrective actions.
b. Internal audits include calibration - at least annually.
c. Calibration KPIs tracked - overdue %, OOT events, repeat failures.
d. Operators confident explaining calibration to auditors - simple, clear.
e. System improves yearly - simpler, faster, more in-house capability.

At the top, please enter your name and contact details, so that we can send you a copy of the results.

Then, in each section, simply select the response for each question that most honestly describes your view of what happens in practice, not what is written in a procedure.

When you have finished the scoring, click submit and you will receive an overall score and an indication of just how solid your compliance efforts are and what you can do to improve them. The scorecard will identify or confirm for you the areas most at risk in terms of audit readiness and help you establish where you may want to prioritise your efforts.