Product Update – June 2026

Introduction of Roles-based Permissions, Linked Resources & Notifications Improvements

Roles-Based Permissions

A new role-based configuration feature has been introduced to simplify the management of user permissions and notification settings across KIT. Instead of configuring each user individually, administrators can now define specific roles. Under each role, the administrator then allocates a set of permissions and notification preferences. Once the role has been created, the administrator can assign users to the role as required, automatically assigning those permissions to the user.

This method of assigning permissions ensures consistency of rights to users in similar positions and reduces the time required to manage access across the system. Roles can be assigned to multiple users, and users can hold multiple roles, with their effective permissions automatically combined. Changes to the permissions set and preferences of a role are applied instantly to all assigned users, making it easier to maintain and update access at scale.

Individual user overrides are still supported where additional flexibility is required.

Linked Resources improvements

We’ve made several useful improvements to the Linked Resources feature to help you stay on top of important documentation as it relates to either Tools or Calibration Policies.

Expiry Dates

You can now add an optional expiry date to any Linked Resource, making it easier to track resources that need reviewing or updating regularly, such as manuals, risk assessments, or data sheets. This helps ensure that any time-limited documentation is flagged as about to expire when it is within 30 days of its expiry date, so that it can be reviewed, revised or replaced before it expires, so that key information is always up to date.

This feature includes the ability to receive a report on Expired Linked Resources and a similar report covering Expiring Linked Resources that are due to expire shortly. If there are Linked Resources which have expiry dates applied to them, summaries of these two reports also appear as tiles on the Dashboard to give you a quick overview of the validity of your resources.

Resource Audit History

Linked Resources records now include a full audit history, so you can see exactly what has changed, when and by whom.

URL Resource Type

In addition to being able to store documents against a Tool or Calibration Policy, users can now choose to add a “Web address (URL)” instead. This is ideal for content that’s hosted or updated elsewhere, such as internal Sharepoint sites, other corporate intranet resources or even related product pages on supplier websites.

 

Notifications Improvements

A new “Missing items alert” email notification is now available for Items marked as missing during an audit. While there is already a daily notification report for these, this alert is sent immediately when the audit is completed, helping you take action straight away.

As a refinement to the existing “Weekly Dashboard Summary” and “Weekly Calibration Summary” report notifications, users can now opt for them to “Filter to My Items” only, so they see only the summaries of Items pertinent to them.

Minor Enhancements

• This release allows Loan Areas of Use to be deleted from the system if they no longer have any active Loans linked to them.
• There have also been several updates to KIT’s system components to assure the ongoing stability and security of the platform.